Production and Administration Assistant

Travellers Times

Location: Flexible/Hybrid (UK-based)

Salary: £15,000 - £18,000 pro rata (based on experience)

Contract: Part-time (hours negotiable)

Closing Date: 4th August

Support day-to-day operations and help coordinate the distribution and production of our print and digital platforms across the UK.

The Board of Trustees and Managing Director of Travellers Times Charity are seeking an organised and proactive Production and Administration Assistant to support our day-to-day operations and administrative functions.

For over 20 years, Travellers Times was published by Rural Media, and has provided a trusted platform for Romany, Traveller and Roma communities to tell their own stories, celebrate their culture and achievements, challenge stereotypes, and influence public understanding and policy. Now, as a fully independent Travellers Times Charity entering an exciting new phase, we are looking for a dedicated Production and Administration Assistant who shares our commitment to social justice, community empowerment, and high-quality storytelling, ensuring that our team and platforms run smoothly.

About the Role

This is an exciting opportunity to provide essential administrative and operational support to the Travellers Times team within a unique national publication with deep community roots.

Reporting to the Managing Director and Board of Trustees, the Production and Administration Assistant will be a key practitioner in a small, close-knit team. Working closely with the Managing Director and Editor, you will act as a key point of contact for enquiries, assist with the logistics of magazine production and distribution, maintain our databases, and help keep our day-to-day administration running smoothly.

We are looking for someone who can:

• Manage general Travellers Times correspondence, answering routine enquiries and directing messages to the relevant team members.
• Provide administrative support to the staff team.
• Maintain and update internal databases, subscriber lists, and contact directories in compliance with GDPR standards.
• Assist with basic financial admin, in coordination with the management team.
• Coordinate distribution lists for the print magazine, liaising directly with our mailing house, subscribers, and community hubs to ensure smooth delivery.
• Assist the Editor with proofreading, tracking contributor submissions, and organising digital media assets (images, videos, and copy).
• Support the upload and formatting of articles and resources on our Content Management System (CMS) and website.
• Help schedule and coordinate social media posts to share our latest stories and promote community engagement.

Essential Experience:

You will bring:

• Excellent administrative and organisational skills, with a keen eye for detail and the ability to manage multiple tasks.
• Strong written and verbal communication skills, with a professional and friendly manner when dealing with public and community enquiries.
• Proficiency in standard office IT systems.
• A strong commitment to learning about the diverse cultures, histories, and contemporary issues affecting Romany, Traveller, and Roma communities.
• An understanding of, or willingness to learn about, GDPR, data protection, and safe handling of personal information.
• A proven ability to work independently in a remote/hybrid environment while staying connected to a wider team.
• A commitment to equality, inclusion, and community empowerment.

Desirable:

We would particularly welcome candidates with:

• Prior experience working or volunteering within a charity, community-led, or non-profit organisation.
• Basic experience working with website Content Management Systems (CMS) or email marketing tools (such as Mailchimp).
• Experience with or understanding of print production processes, mail-outs, or database management.
• Lived experience as a member of the Romany, Traveller, or Roma communities.

Why Join Us?

Travellers Times is more than a publication. We are a platform for community voices, a champion of cultural heritage, and an advocate for equality and social justice.

By joining us, you will have the opportunity to:

• Support the operational foundation of a respected national charity.
• Work directly with communities whose voices are often marginalised in mainstream media.
• Help keep our vital print and digital channels organised, running efficiently, and reaching the public.
• Work within a passionate, supportive, and community-focused team.
• Help strengthen representation, understanding, and opportunity for Romany, Traveller, and Roma people across the UK.

Equality and Inclusion

Travellers Times is committed to creating an organisation that reflects the diversity of the communities we serve. We actively encourage applications from Romany, Traveller, and Roma people and from individuals with lived experience relevant to our mission.

How to Apply:

To apply, please submit:

• A CV.
• A covering letter (maximum two pages) explaining your suitability for the role and your interest in working with Travellers Times Charity.

Accessibility and Alternative Application Methods

We are committed to making our recruitment process accessible and inclusive. If you would like to apply in a different format, require support with your application, or need any reasonable adjustments during the recruitment process, please contact us. We welcome applications in a range of formats and will work with candidates to ensure the process is as accessible as possible.

For an informal discussion about the role, and to submit your application please email Liza Mortimer info@ttvision.org or call 07763876229.

Together, we can ensure that Romany, Traveller, and Roma voices continue to be heard, celebrated, and empowered.

The full job description can be downloaded below:

(Image: The road to Appleby Fair 2024 (c) Eszter Halasi)